Bulletin 50

Forms, Records and Files

Folders maintained at FEMS headquarters containing records of members as regulations of US civil service commission state

Retained for 75 years after birth or 60 years after earliest document in the folder
If no birthdate retain until 5 years after death

Consists of folders similar to official personnel folder which travels with the individual from one assignment to another

on separation, retirement or death, destroy contents except for items not duplicated in official personnel folder

Records of widows and other beneficiaries entitled to pensions under the police and firemen's pension act
Filed by (1) active cases (2) closed cases
For 20 years after final payment

Copies of payrolls for civilian and uniform force employees and related papers

For 2 years after close of fiscal year

Maintained by FD property section to provide data on stock, replenishment and location of personal property
Retained for 5 years

Consist of bound volumes containing daily record of activity at Firehouses and equivalent records earlier know as monthly rosters and various other titles

Retained Permanently

Consist of correspondence and reports not otherwise covered by bulletin 50 pertaining to the internal operations of the FD and not involving Accountability or funds or property

Retain for 4 years after close of Fiscal year