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51 Cards in this Set
- Front
- Back
- 3rd side (hint)
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PM Processes (Initiating, Planning, Executing, Monitoring and Controlling, Closing) may be repeated for large projects - True/False
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TRUE
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Which Process group has a specific order of activities
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Planning
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Which activities can start in project initiating and do not end until project closing?
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Team building, risk identification, risk response planning and integrated change control
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The Initiating processes formally start
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a new project or project phase
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Initiating processes formally start a new project or project phase by incorporating all the needs of the organization into the
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1. The Project charter and 2. The preliminary project scope statement.
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Major outputs of the Initiating process group
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1. The Project charter and 2. The preliminary project scope statement.
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What are the reasons the project initiating process is begun?
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1.Business need
2.Begin a new phase of the Proj. 3.Proj. has so many probs that you reevaluate the Bus. need |
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According to PMBOK what are the specific ACTIONS required to complete the project planning process group?
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1. Develop PM plan
2. Scope Planning 3. Scope definition 4. Create WBS 5. Activity definition |
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The result of the planning processes is
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a project management plan
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Project planning is iterative. True/False
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True
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The amount of time spent in the planning process group should be related to
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the needs of the project
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What is a "rolling wave plan"?
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Situation where it might not be possible to plan each phase to a detailed degree until the phase before is almost complete. e.g. test phase, install phase etc
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Who is involved in the planning process?
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Everyone
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The project management plan is compiled by the PM with input from
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stakeholders.
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When are we in the planning process group?
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1. Initiating process group is completed
2. Approved corrective and preventive actions require re-planning 3. Approved project chnages require re-planning |
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The purpose of the executing process is to
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1. complete work in the project management plan and
2.to meet the project objectives |
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In executing process group the focus is on
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managing people, following processes and distributing information.
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What are the actions to be taken when in the executing process group?
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1.Direct & Mng project execution
2.Perform QA 3.Acquire project team 4.Develop Proj team 5.Info distribution 6.Request seller responses 7.Select sellers |
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Phrases
"Work to the project management plan" "Be proactive" "Adjust" and "Guide" |
"Work to the project management plan"
"Be proactive" "Adjust" and "Guide" |
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When do you enter project execution?
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1.Project planning is complete OR
2.Integrated change control results in a changed project management plan |
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Monitoring & controlling means
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measuring the performance of the project to the project management plan, approving change requests, preventive actions and defect repair, and manage changes.
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When would you enter the monitoring and controlling process group?
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1.Requested changes, recommended corrective and preventive actions and defect repair from al sources
2.Work performance information 3.Deliverables |
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What follows Monitoring and Controlling Process Group?
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1.Initiating process group to review the project charter OR
2.Planning process group to re-plan parts of the project OR 3.Executing process group to repair defects OR 4.Closing process group if the project is completed |
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A project is not completed when the final product scope is done, it is completed only when
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closure is completed
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Actions required to complete the project closing process group (PMBOK)
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1.Close project
2.Contract closure |
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When might we enter the closing process group?
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1.Project Phase is complete
2.Project is completed 3.Project is terminated |
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Corrective actions (not preventive actions) and changes can be recommended or requested in
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1.Executing & Monitoring and
2.Controlling Process groups |
there are two process groups these recommendations can be requested in |
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Which processes result in requested changes?
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Quality Assurance, Information distribution and select seller (in project execution)
and Scope, schedule, quality and cost control (in monitor & conrol) |
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How many activities in Planning Process Group?
What is the first activity? What is the last activity? |
1.23
2.Determine how you will do planning - part of management plans 3.Hold kickoff meeting |
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Planning Process group, what comes after the following?
Determine how you will do planning |
Create project scope statement
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Planning Group, what comes before and after
Create project scope statement |
Before - Determine how you will do planning (part of mgmt plans)
After - Determine team |
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Planning Group, what comes before and after
Determine team |
Before - Create Project scope statement
After - Create WBS and WBS dictionary |
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Planning Group, what comes before and after
Create WBS and dictionary |
Before - Determine team
After - Create activity list |
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Planning Group, what comes before and after
Create activity list |
Before - WBS and dictionary
After - network diagram |
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Planning Group, what comes before and after
Create network diagram |
Before - Create activity list
After - Estimate resource requirement |
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Planning Group, what comes before and after
Estimate resource requirements |
Before - Create network diagram
After - Estimate time and cost |
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Planning Group, what comes before and after
Estimate time and cost |
Before - Estimate resource requirements
After - Determine critical path |
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Planning Group, what comes before and after
Determine critical path |
Before - Estimate time and cost
After - Develop schedule |
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Planning Group, what comes before and after
Develop schedule |
Before - Determine critical path
After - Develop budget |
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Planning Group, what comes before and after
Develop budget |
Before - Develop schedule
After - Determine quality standards, processes and metrics |
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Planning Group, what comes before and after
Determine quality standards, processes and metrics |
Before - Develop budget
After - Determine roles and responsibilities |
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Planning Group, what comes before and after
Determine roles and responsibilities |
Before - Determine quality standards, processes and metrics
After - Determine communication requirements |
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Planning Group, what comes before and after
Determine communication reqs |
Before - Determine roles and responsibilities
After - Risk identification, qualitative and quantitative risk analysis and response planning |
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Planning Group, what comes before and after
Risk identification, qualitative and quantitative risk analysis and response planning |
Before - Determine communication reqs
After - Iterations : go back |
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Planning Group, what comes before and after
Iterations - go back |
Risk identification, qualitative and quantitative risk analysis and response planning
Determine what to purchase |
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Planning Group, what comes before and after
Determine what to purchase |
Iterations - go back
Prepare procurement documents |
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Planning Group, what comes before and after
Prepare procurement documents |
Determine what to purchase
Finalize the "how to execute and control" aspect of all management plans |
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Planning Group, what comes before and after
Finalize the "how to execute and control" aspect of all mgmt plans |
Prepare procurement documents
Create process improvement plan |
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Planning Group, what comes before and after
Create process improvement plan |
Finalize the "how to execute and control" aspect of all mgmt plans
Develop final PM plan and performance measurement baseline |
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Planning Group, what comes before and after
Develop final PM plan and performance measurement baseline |
Create process improvement plan
Gain formal approval for plan |
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Planning Group, what comes before and after
Gain formal approval for plan |
Develop final PM plan and performance measurement baseline
Hold kickoff meeting (final step) |
