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97 Cards in this Set
- Front
- Back
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Why type of message would you "BLNK"?
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Narrative Message
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You received the incorrect item, to report this error you would use an SF?
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SF-364 SDR
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What is the minimum dollar amount to submit a QDR?
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$0, $50.00, or $100.00 depending on the type of discrepancy. $50.00 for GSA items.
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What DIC would you use to signify the receipt of an entire MOV Batch?
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AP9
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ELC shall acknowledge QDR's in how many days?
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5 working days
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When issuing HAZMAT from CMPLUS, what also has to be issued?
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MSDS
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A count of a smaller portion of the inventory (aka MRPI) shall be reported at least how many days from the last physical inventory?
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60 Calendar days
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Report of survey issued for inventory discrepancies must by kept for how long?
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3 years
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The pico shall sign and date the draft memo from the RA in how many days?
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3 days
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When doing a debit adjustment what is the dollar threshold if you have no authorization privileges?
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$500.00
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Ho long do you retain completed QDR's (SF-368)?
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2 year after completion date
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What do you fill out for shipping discrepancies from DOD sources of supplies?
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SF-361 Transportation Discrepancy Report
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On an sf-364 in block 10d if an unknown discrepancy condition exist that is not listed , place what code in block 10d?
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Z1
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If one unit (MLC) is requisitioning an item but shipping to another unit (station), what do you do with the shipping receipts?
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Send a COPY of the receipt document or message to the originator
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Responsible units shall complete what section of an SF-368?
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Section I, Leave section II and III blank
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Instructions for completion of an SF-368 can be found in what manual?
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SPPM, COMDTINST M4400.19B
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When following up on a QDR to another government agency, a letter of complaint must be submitted within how many days of issue?
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180 days. Units that do not receive response to a QDR (SF-368) submission to other Government Agencies (OGA) within 180 DAYS shall submit a follow-up letter to the cognizant MLC or District commander.
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A narrative message shall contain no more than how many requisitions?
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Seven
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Without prior approval you nay not move allowance property/equipment to temporary storage to exceed how many months?
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6 months
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Who is authorized to grant permission to break preservation packaging during a physical inventory?
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Supply officer or designated Petty officer
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How long is your unit required to retain physical inventory documentation?
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3 years plus current year
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What form is used to document inventory and or price adjustment?
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CG-3114 Adjustment Form
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Authorized Initial Request for items used for repairs shall be issued out from what screen in CMPLUS?
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Supply, inventory, issue, select request
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What is another term for items that are expended upon issue?
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Shop stock
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What is the max price for shop stock?
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$50.00
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At what dollar amount must ratifications be reviewed by local legal counsel for legal sufficiency prior to COCO review and approval/disapproval.
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$10,000 and over
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Where would you find a sample ratification document?
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SAP Handbook, COMDTINST M4200.13G
Encl 37 |
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How long do you hold onto small purchase summaries?
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3 years
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Information on price reasonableness, sources of supply, and quotes received can be found on what form?
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Simplified Acquisitions Summary, DHS 700.16
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A modification to a contract that involves administrative changes or changes that do not change the overall scope of the contract is what type of modification?
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“Administrative change” for a unilateral modification.
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A contract official can start the procurement process upon receipt of what?
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An approve purchase request
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What form is used for a construction quote?
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SF-1442
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How many years is ratification documentation kept?
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6 years and 3 months.
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When purchasing services, what is the proper order of priority?
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Nib-Nish, Mandatory FSS, Optional FSS, UNICOR, commercial.
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What is the accounting line suffix for shipping?
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F00
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The COCO or HCA has how many days to render their decision after receipt of the ratification request?
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30 Calendar days
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When a Continuing Resolution is passed, what shall be included in every purchase file?
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Availability of funds statement (FAR 52.217-9)
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Disputes of your purchase card statement shall be sent to the issuing bank within how many days?
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60 Days
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How long are procurement files kept for your purchase card statement?
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3 years
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How is the serial number written on an SF-30?
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A000001 or P000001
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What part of the FAR covers sole source justifications?
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FAR part 6.3
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What part of the FAR covers proper source of supply?
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Far part 8
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At what price should you not accept verbal quotes?
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$10K and above
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In what quarter do you report donation sale of excess property?
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1st quarter of the following fiscal year.
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What letters are placed on report of survey for non-standard property items?
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Non-standard or NSI
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Who do you report loss or theft of property with a permanent individual serial number?
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G-WKS
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When preparing Reports of Survey covering Supply Fund losses exceeding $5,000.00 who is the the final approving authority?
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CG-83 Formerly G-CFM)
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When negligence has been determined by the report survey, the survey members must request what?
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Board of investigation
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Before making aircraft, standard and non-standard boats, small arms, and ammunition excess property, you need authorization by whom?
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CG-842
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When preparing a report of Survey and the item is non-standard how should it be noted in the Stock Number and Description block?
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Non-standard or NSI then describe the item in sufficient detail to be readably recognized by subsequent reviewers.
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If an item is on loan from the US Navy what letter should be marked on the item?
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US NAVY
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furniture systems must be recorded on unit property records if the acquisition price is how much per work station?
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$25K
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MLC's, districts, and CO's of HQ units may authorize the purchase of office furniture, exception must be in writing and reviewed at least how my years?
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every 2 (two) years
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Cancellation of an SF-120 requires a new form to be issue with what typed in block 18b?
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Withdrawal
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Property of the Coast Guard is to be marked with what?
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USCG
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An item with an acquisition cost of how much is required on property records?
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$2.5K or more
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When a DD 1348-1a is done with an SF-120 the correct format for the DOC ID is?
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FTE
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Who is the final approving authority on Reports of Survey (CG-5269) for:
Vessels Aircraft Standard Boats Small Arms Supply losses exceeding $5K Donation to state and local govt. |
CG-842
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CO's and OINC's are final approving authority for all surveys on GP property under what amount?
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$2.5K
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The capitalizes property threshold changed from 25K to 50K on what date?
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01 OCT 2003
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A report of survey is required if an item costing how much is reported as lost missing, stolen, or damaged beyond normal wear and tear.
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$500.00 or more
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What DIC is used on an 1348-1a when transferring excess property DRMO?
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A5J
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Coast Guard historical artifacts are reported to?
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G-CP
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What information is provided in the accounting classification section the report of Survey?
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ATU/OPFAC/Owner Code
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Turn in AE equipment to DRMO when the original acquisition cost is how much?
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$1,000,000.00 or less (one million)
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Non-expendable property dollar value per line item for non-reportable destruction is?
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2.5K
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When the transportation officer authorizes payment by power track, when does the payment get sent?
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Within 72 hours
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When depositing small arms for shipment, you must fill out form?
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PS-1508
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If the automated shipper system is not available for shipment of AA&E, who you shall contact for assistance?
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Military Surface Development Distribution Command
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When shipping ammunition, the bill of lading must be kept for how many days?
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375 Days
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You are shipping AA&E, if the selected mode is less than a truck load shipments (except weapons) must be over packed to a what minimum?
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200 lbs.
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Handguns may be shipped through the USPS by a licensed manufacturer, dealer, authorized agent, an authorized state or territory, or district agent only when addressed to what rank of Officer?
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O6 or above.
Only 15 or less. |
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When shipping small arms, what will be marked on the outside of the container?
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No markings
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What payment method can be used to pay for shipping charges when standard methods are not available or administratively impractical to meet operation missions?
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P-cards or c-checks
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In instances of emergency, disasters or catastrophes, shipments may be made by any mode of transportation without obtaining routing orders from GSA, SDDC, or
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CG-441
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Who must Coast Guard shippers obtain air clearance for all shipments offered for overseas airlift?
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Air Mobility Command Services
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What is the maximum package size the USPS will accept for shipment?
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70 pounds, and 108 or 130 if sent priority of package service.
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What do you use when time definite, door to door delivery services are required for movement of freight shipments weighing 150 pounds or less?
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Use air mobility commands worldwide express contract
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If a GBL Correction notice is required to document changes, who must issue the correction notice?
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The GBL issuing office
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Next day domestic express small package transportation is considered a premium service and is should only be used for?
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Time sensitive critically needed items or when service provides the best value
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When unpacking damaged material without the carrier present, what is done with the original packing material?
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Hold all containers and packing material for inspection by the TSP.
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What serves as the organizational flag for parades and display purpose ashore?
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The Coast Guard Flag
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Where is a the Coast Guard Ensign displayed at shore installations?
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Starboard yardarm
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How many vertical red and white stripes are on the Coast Guard Ensign?
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16
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What units may display the complete set of battle streamers?
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Major Headquarters Commands
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What rank is an e-7 in the army?
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Sergeant First Class
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Who was the first Master Chief Of the Coast Guard?
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BMCM Charles L Calhoun
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Which type of court Martial has a Military judge and least 5 members?
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General Court Martial
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A coast Guard Member receiving a punitive letter may appeal in writing within how days after punishment is imposed?
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5 Calendar days
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Enlisted members must be informed the right to demand a trial by court martial if?
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They are not attached to or embarked on a vessel
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Appeal authority reviewing and acting on the appeal needs to be done how many days after receiving it?
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15 Days
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In what war did the CGC Eagle recapture the american vessels Nancy and Mehitable in a memorable fight in 1799?
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Quasi War
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What year were officer career fields and enlisted ratings opened to women?
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1978
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Ida Lewis became the official keeper of what light station?
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Lime Rock Light Station
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The SSIC should be where on all correspondence memos and you create?
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Each Page
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What part of the FAR deals with required sources of supply?
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Far Part 8
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For further guidance on SAP procedures, what part of the FAR would you refer to?
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Far part 13
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