Proofread
Writing can be very daunting and frustrating, therefore, you need to proofread after writing any piece of document. Proofreading is re-reading what you wrote to make sure you have written the information you intended to convey. Sometimes, the brain works faster than the pen and you may interchange some familiar words. Proofread your document to make sure it is free of wrong spelling, grammatical and punctuation errors. Any mistakes in your writing can make you appear unprofessional or careless. Proofreading brings out these errors and it helps you to correct them.
Edit your text
Editing can be done simultaneously with proofreading, but it is more effective when they are done one after the other. Check whether the objective is accomplished, …show more content…
When writing a friendly, letter much attention will not be paid on where you position the address and whether you used appropriate punctuation marks or not. However, in business letters, the appearance counts so much. The letter must be professionally arranged in standard letter parts and should follow acceptable formatting techniques. Business letters must conform to the following suggested letter parts discussed below:
Letter head/sender’s address: letterhead refers to a printed business address on the top of an A4 sheet. This includes the name of the company, the address, telephone number, email and/or website. If you are not using a letterhead, the address of the company should be written on either side of the plain sheet (given the format to be used which will be discussed shortly). Do not include the name of the sender as the person’s name will be written under the signature.
Date line: the date is written two lines below the senders address. If you are using a reference on the sheet, the date should be in line with the reference. Follow the house style of your organisation to present the date, that is, if you are using British English, the date is written as ‘day/month/year’. Conversely, if you are using American English, the format is
Writing can be very daunting and frustrating, therefore, you need to proofread after writing any piece of document. Proofreading is re-reading what you wrote to make sure you have written the information you intended to convey. Sometimes, the brain works faster than the pen and you may interchange some familiar words. Proofread your document to make sure it is free of wrong spelling, grammatical and punctuation errors. Any mistakes in your writing can make you appear unprofessional or careless. Proofreading brings out these errors and it helps you to correct them.
Edit your text
Editing can be done simultaneously with proofreading, but it is more effective when they are done one after the other. Check whether the objective is accomplished, …show more content…
When writing a friendly, letter much attention will not be paid on where you position the address and whether you used appropriate punctuation marks or not. However, in business letters, the appearance counts so much. The letter must be professionally arranged in standard letter parts and should follow acceptable formatting techniques. Business letters must conform to the following suggested letter parts discussed below:
Letter head/sender’s address: letterhead refers to a printed business address on the top of an A4 sheet. This includes the name of the company, the address, telephone number, email and/or website. If you are not using a letterhead, the address of the company should be written on either side of the plain sheet (given the format to be used which will be discussed shortly). Do not include the name of the sender as the person’s name will be written under the signature.
Date line: the date is written two lines below the senders address. If you are using a reference on the sheet, the date should be in line with the reference. Follow the house style of your organisation to present the date, that is, if you are using British English, the date is written as ‘day/month/year’. Conversely, if you are using American English, the format is