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73 Cards in this Set
- Front
- Back
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Where can the rules for calculating FTE employment be found? |
OMB Circular A-11 |
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What term is used to refer to the totality of units in a DOD component? |
Force structure |
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What term is used to refer to the authorized and program strength at the end of the fiscal year for the active forces, selective reserve, an appropriate fun civilian employees in the FYDP? |
Peace time strength |
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What process involves assembling, organizing, and using manpower and material resources in preparation for war or another emergency? |
Mobilization |
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What is the maximum number of days that units of the selected reserve and members of the IRR may be ordered to active duty without the consent of Congress? |
365 days |
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What is the maximum number of members of the selective reserve and IRR that may be on duty at any one time? |
200,000 |
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What is the maximum number of IRR members that may be on duty at one time? |
30,000 |
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What term is used to describe a civilian who could be deployed to a crisis area? |
Emergency essential employee |
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What types of activities are excluded from competition under OMB Circular A-76? |
Inherently governmental |
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How frequently must federal agencies compile list of activities that are not inherently governmental? |
Annually |
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What kind of activity is so intimately related to the public interest it is a mandate that federal employees perform the work? |
Inherently governmental activity |
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What is one of the exceptions to the ban on gifts from outside sources? |
Value of the gift is $20 or less |
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In regards to Manpower Management, define "Actual Strength" |
Number of personnel in, or projected to be in, an organization or account at a specific time |
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In regards to Manpower Management, define "Assigned Strength" |
Actual strength of an entire service |
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In regards to Manpower Management, define "Authorized Strength" |
Total strength authorized by Congress, which may be used synonymously with documented strength |
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Can civilian personnel fill military incumbent positions? |
No |
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In regards to Manpower Structure, define "Indigenous Personnel" |
Locals in another country they hire that support and complete DOD missions |
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In regards to manpower management, define the DOD civilian workforce |
US citizens or foreign nationals hire directly or indirectly to work for DOD, paid from appropriated or non-appropriated funds under permanent or temporary appointment. |
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In regards to manpower management, define end strength |
Strength at the end of a fiscal year, synonymous with endear strength |
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What is the future-year defense program? |
DOD database. The official report that summarizes the resources provided to DOD |
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The totality of units in a d&d component is known as what? |
Force structure |
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The DOD manpower utilization policy is based on what two items? |
1. Terminate or defer at non-essential activities 2. assign military personnel only to those jobs that contribute to the war |
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What are the four main exceptions for not assigning military personnel to jobs that contribute to war during a crisis? |
1. Military and compensate is required by law 2. military unique skills or experience is essential for successful performance 3. Military authority or discipline is requisite to the position 4. Alternative manpower is not available |
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What plan prescribes mobilization policies authorities and responsibilities within DOD? |
Master mobilization plan |
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What US code gives the president authority to activate reserve forces? |
Title 10 USC 12304 |
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How many members of the selective reserve an individual already reserve may be on active duty under title 10 USC 12304 at one time? |
No more than 200,000; of which no more than 30,000 from IRR |
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How long can the president activate reserve forces for without the consent of Congress? |
365 days |
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what is it called when a civil and selection, civil war, terrorism, more time or hostile condition threatens physical harm or imminent danger to the health or well-being of the emergency essential civilian employee? |
Crisis situation |
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What is an emergency essential position? |
Supports this success of combat operations in accordance with 10 USC 1580e. |
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Can a person occupying an E-E position be deployed to a crisis area? |
Yes |
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A position based designation to support expeditionary requirements in non-combat or combat support situations is called what? |
Non-combat essential (NCE) |
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What is a capability based volunteer? |
Unemployed who may be asked of volunteer for deployment, remain behind after other civilians have evacuated, or backfill other DOD civilians |
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What calculation is used in order to budget manpower estimates for civilian positions? |
Full time equivalent FTE |
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Where is the guidance for FTE employment found? |
OMB Circular A-11 |
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What is an FTE? |
Total number of regular hours worked divided by the number of compensible hours applicable to each fiscal year |
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How do you calculate turnover rate? |
Number of employees who left positions during a past year divided by the number of positions |
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How do you calculate the fill rate? |
average number of days between an employee leaving a position and the position being filled divided by the work days in a year (assume 260 work days, 2080 hours) |
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How do you calculate a lap rate? |
Turnover rate x fill rate |
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What title provides information on DOD separation incentives? |
Title 5 USC 9902f |
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Title 5 USC 9902F gives who the permanent authority to establish separation incentive pay? |
Secretary of defense |
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How many buyout separations is the department of defense permitted each year? |
No more than 25,000 |
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How is the amount for a buyout separation determined? |
The lesser of $40,000 or the amount of the employees severance pay |
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If an employee accepts a buyout, how long do they need to wait in order to become reemployed by DOD in order to avoid paying back the buyout amount? |
12 months after receiving the incentive pay unless the secretary of defense approves an exception |
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Approximately what percent of a DoD employee's salary go towards retirement? |
7% |
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Which act specifies the process to identify activities that are not inherently governmental and establish a fair system of competition for the activities? |
Federal activities inventory reform Act of 1998 |
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When is the head of each executive agency required to submit a list of activities that are not inherently governmental functions to the director of OMB? |
No later than the end of the third quarter of each fiscal year |
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What four actions are required by the federal activities inventory reform Act of 1998? |
1. Agency's annual list of non-inherently governmental activities 2. Publication of agency's list after OMB review 3. Competitive process required to select KTR vs GVT for those activities 4. Realistic and fair cost comparisons |
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OMB circular a76 classifies activities in which two categories? |
Commercial activity and inherently governmental activity |
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What is an inherently governmental activity? |
An activity so intimately related to public interest that it must be done by a federal employee |
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Name two examples of inherently governmental activity |
Active governing & monetary transactions and entitlements |
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Name the four items on the illustrative list considered to be inherently governmental functions on page 1.2.18 |
1. Conducting foreign relations and foreign policy 2. Determining federal program priorities or budget requests 3. Hiring federal employees 4. Disposal of government property |
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What guidance is designed to empower federal managers to make sound and justifiable business decisions? |
OMB Circular A-76 |
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OMB Circular A-76 is not designed to simply contract out, rather it encourages these three things: |
1. Balancing interest of the parties to a make or buy cost comparison 2. Provide a level playing field in a public and private sector competition 3. encourage competition and choice in the management and performance of commercial activities |
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What is the result of a study to determine the best mix of contractor, civilian, and military labor to fulfill the mission of an organization? |
Most efficient organization |
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What is a performance work statement? |
Statement of the technical, functional and performance characteristics of the work to be performed. It serves as the scope of work and is the bases for all costs entered on the cost comparison form |
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What becomes the basis of the government estimate for the cause comparison with potential contractors? |
Most efficient organization |
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What will be the basis on which the DOD component certifies that the government cost estimate is based on the most efficient and cost-effective organization? |
The Management study |
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The non-incumbent of the work must be the incumbent by ___% of the government civilian personnel costs? |
10% |
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All direct personnel cost must be estimated on the basis of who's performance? |
Civilian performance |
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When are DOD components required to notify Congress of the intention to do a cost comparison between federal employees and commercial activities? |
When it involves 46 or more d o d civilian personnel |
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If a DOD component wants to compete for non-inherently governmental work and it will affect 50 civilian personnel, who must they notify at least five working days before congressional notification? |
USD (P&R) |
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DODI 4100.33 requires what two notifications? |
Congressional notification and DOD employee notification |
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In general, are federal employees able to accept gifts that are given because of their official position? |
No |
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Give four examples of prohibited sources that may attempt to give a gift to a federal employee |
1. Seek official action by the employee's agency 2. Does or wants to do business with the employee's agency 3. Are regulated by the employee's agency 4. have interests that may be substantially affected by performance or non-performance of the employees official duties |
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Name two exceptions that would allow the acceptance of gifts from outside sources |
1. Value of gift is $30 or less not to exceed $60 annually 2. Gift is based solely on a family relationship or personal friendship |
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On an occasional basis, individual gifts to a supervisor (other than cash) valued at $___ are permitted |
No more than $10 |
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Executive branch employees are authorized to give gifts to people that make more than them or their superior? |
No, only in certain circumstances or certain occasions |
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Twice a month a contractor buys Starbucks for the 3 people on your team. The civilian employee does not pay the contractor back. At what point can the civilian no longer accept the drinks? |
since a contractor is a subordinate the $10 limitation still applies. Otherwise, once the market value exceeds an aggregate of $300. |
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What are four ways of avoiding potential conflicts of interest? |
1. Recusal 2. Waivers 3. Certificates of divestiture 4. Trusts |
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Executive branch employees may not participate in government matters that will affect the financial interest of a person or entity with which they are seeking employment, true or false? |
True |
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Name four restrictions that describe how employees must not use their public office for their own, or another's, private gain |
1. Use their title or authority to coerce or induce a benefit 2. Improper use of non-public information to further a private interest 3. Used government property for other than authorized purposes 4. Misuse official time |
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What is the main ethics concern associated with honoraria? |
Getting paid twice for the same work. For example, a military personnel giving a speech at a school they attended. They can only be paid by their job or by the school, not by both. |
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Certain high level officials are subject to ____ after leaving a senior position? |
One-year cooling off period |
