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43 Cards in this Set
- Front
- Back
specialized journal
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Used to record large numbers of repetitive transactions
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master file
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Stores cumulative information about an organization; like a ledger in a manual AIS
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turnaround documents
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Company data sent to an external party and then returned to the system as input
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batch processing
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"Updating done periodically, such as daily"
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field
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"Portion of a data record that contains the data value for a particular attribute, like a cell in a spreadsheet"
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data value
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"Contents of a specific field, such as George in a name field"
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subsidiary ledger
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Contains detailed data for any general ledger account with many individual subaccounts
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general journal
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Used to record infrequent or non-routine transactions
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general ledger
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"Contains summary-level data for every asset, liability, equity, revenue, and expense account"
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source documents
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Initial record of a transaction that takes place; usually recorded on preprinted forms or formatted screens
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control account
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"The general ledger account corresponding to a subsidiary ledger, where the sum of all subsidiary ledger entries should equal the amount in the general ledger account"
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Record
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"Fields containing data about entity attributes; like a row in a spreadsheet"
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Coding
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Systematic assignment of numbers or letters to items to classify and organize them
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block code
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Sets of numbers are reserved for specific categories of data
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mnemonic code
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"Letters and numbers, derived from the item description, are interspersed to identify items; usually easy to memorize"
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Attribute
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Characteristics of interest that need to be stored
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source data automation
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Devices that capture transaction data in machine-readable form at the time and place of their origin
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audit trail
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"Path of a transaction through a data processing system from point of origin to final output, or backwards from final output to point of origin"
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group code
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Two or more subgroups of digits are used to code items
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sequence code
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Items are numbered consecutively to account for all items; missing items cause a gap in the numerical sequence
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Database
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"Set of interrelated, centrally coordinated files"
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data processing
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The steps a company must follow to efficiently and effectively process data about its transactions
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chart of accounts
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D.
"List of general ledger account numbers; allows transaction data to be coded, classified, and entered into proper accounts; facilitates preparation of financial statements and reports" |
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transaction file
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Contains records of individual business transactions that occur during a specific time period
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"online, real-time processing"
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Updating each transaction as it occurs
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entity
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Something about which information is stored
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Verifiable
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Two independent, knowledgeable people product the same information.
Ex: The data on a report was checked by two clerks working independently |
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Reliable
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Free from error or bias
Ex: A report checked by 3 different people for accuracy |
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Accessible
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B.
Available to users when they need it and in a format they can use. Ex: The manager was working one weekend and needed to find some information about production requests for a certain customer. He was able to find the report on the company's network. |
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Relevant
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Reduces uncertainty, improves decision making, or confirms or corrects prior expectations.
Ex: An accounts receivable aging report used in credit granting decisions |
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Timely
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Provided in time for decision makers to make decisions.
Ex: An accounts receivable aging report was received before the credit manager had to make a decision whether to extend customer credit |
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Complete
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Does not omit important aspects of the events or activities it measures.
Ex: An accounts receivable aging report that included all customer accounts |
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Understandable
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Presented in a useful and intelligible format.
Ex: The report was carefully designed so that the data contained on the report became information to the reader |
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Revenue Cycle
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where goods and services are sold for cash or a future promise to receive cash.
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Expenditure cycle
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Where companies purchase inventory for resale or raw materials to use in producing products in exchange for cash or a future promise to pay cash.
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Production or conversion cycle
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Where raw materials are transformed into finished goods
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Human resources/payroll cycle
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Where employees are hired, trained, compensated, evaluated, promoted, and terminated.
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Financing Cycle
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Where companies sell shares in the company to investors and borrow money and where investors are paid dividends and interest is paid on loans.
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System
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Set of two or more interrelated components that interact to achieve a goal.
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Goal Conflict
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A subsystem is inconsistent with the goals of another subsystem or with the system as a whole.
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Goal Congruence
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Occurs when a subsystem achieves its goals while contributing to the organization's overall goal.
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Data
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facts that are collected, recorded, stored and processed by an information system
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Enterprise Resource planning (ERP) Systems
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Integrate all aspects of a company's operations with a traditional AIS. The system collects, processes and stores data and provides the information managers and external parties need to assess the company.
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