Use LEFT and RIGHT arrow keys to navigate between flashcards;
Use UP and DOWN arrow keys to flip the card;
H to show hint;
A reads text to speech;
36 Cards in this Set
- Front
- Back
Adapting to your audience |
not too formal, not too informal; you attitude |
|
Drafting Report Content |
Effective intro accomplishes 4 tasks: 1. context-problem-reader comprehension 2. subject matter-importance 3. main idea-preview 4. tone-audience-relationship Close--3 important functions: 1. summarizes key points 2. emphasizes reader benefits 3. brings action items together |
|
body |
presents, analyzes, and interprets information |
|
preview section |
helps reader get ready for information |
|
review section |
summarizes key points after a body of material |
|
Report introductory elements |
1. authorization 2. problem/purpose; reason 3. scope; covered 4. background; led up 5. sources and methods; primary and secondary 6. definitions; terms 7. limitations; beyond control 8. report organization; topics |
|
proposal introductory elements |
1. background or statement of the problem; situation at hand 2. solution; proposed change 3. scope; boundaries 4. report organization; divisions |
|
report body elements |
1. explanations; project details 2. facts, .... evidence; results 3. analysis of action; courses of action 4. pros and cons 5. procedures; steps 6. methods and approaches 7. criteria; benchmarks 8. conclusions and recommendations; reveals 9. support; reasons |
|
proposal body elements |
1. facts.. evidence 2. proposed approach; concept-reader benefits 3. work plan; steps-accomplish 4. statement of qualifications; experience 5. costs; realistic costs |
|
Report close |
1. For direct approach; summarize key points 2. For indirect approach 3. For motivating action; should happen |
|
proposal close |
review of the argument; key points review of reader benefits; help reader review of the merits of your approach; more effective restatement of qualifications; reemphasize request; ask for decision |
|
Drafting website content |
1. skeptical audience 2. adapt to global audience 3. pyramid style-most important to less important 4. concise, skimmable format 5. effective links 6. living document |
|
Collaborating on wikis |
1. traditional expectations-authorship 2. encourage improvement 3. page templates 4. editing and discussion capabilities 5. sandbox |
|
Visual literacy |
ability to create effective messages and correctly interpret visual messages |
|
6 principles of graphic design |
1. consistency; visual parallelism; series of ideas 2. contrast; emphasizes differences 3. balance; formal or informal 4. emphasis; dominant element 5. convention; rules 6. simplicity; limit colors and design elements; chartjunk |
|
table |
systematic arrangement of data in columns and rows; when you need to present detailed, specific information 1. understandable units 2. round off for simplicity 3.clear column headings 4. easy to follow 5. small enough 6. text footnote |
|
Line chart |
illustrates trends over time or plots the relationship of two variables |
|
Surface chart |
form of line chart that shows a cumulative effect |
|
bar chart |
portrays numbers with the height or length of rectangular bars |
|
pie chart |
shows how parts of a whole are distributed |
|
data visualization |
diverse class of display capabilities extracting broad meaning from giant masses of data |
|
flowchart |
illustrates a sequence of events from start to finish flowchart language; shapes have meanings |
|
organizational chart |
illustrates the positions, units, or functions in an organization and the ways they interrelate; hierarchy |
|
Maps, drawings, diagrams, infographics, photographs |
maps; location, distance, points of interest, geographic distribution of data. drawings and diagrams; endless variety of business concepts photographs; functional and decorative value |
|
infographics |
diagrams that contain enough visual and textual information to function as independent documents. |
|
animation and video |
visual impact animate shapes and text |
|
title |
short description and identifies content and purpose of the visual |
|
caption |
additional discussion of visual's content |
|
legend |
helps readers decode the visual |
|
Designing effective visuals |
have designer set up template 3 benefits of template; better designs, consistency, save time style and quality of visuals communicate subtle message visuals need to integrate well with text check visuals for accuracy; errors, honesty, computer issues ethical implications of visuals |
|
Report prefatory elements |
cover; concise title title fly; plain sheet of paper with title of report title page; report tile, name, title of writer(s), date of submission letter of authorization; letter of authorization to include in report letter of transmittal; introduces report table of contents; section headings, subheadings list of lllustrations; include if important synopsis or executive summary |
|
synopsis(abstract) |
brief overview of a report's most important points; can be informative(direct) or descriptive(indirect)
|
|
executive summary |
alternative to synopsis; mini version of report |
|
report supplementary elements |
appendixes, bibliography, index |
|
proposal supplementary elements |
appendixes, resumes of key players |
|
proposal prefatory elements |
cover, title fly, title page copy of or reference to the RFP synopsis or executive summary; more common in formal proposals than in reports letter of transmittal |