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74 Cards in this Set
- Front
- Back
Project Management |
Process of leading the work of team to achieve al project goals and meet success criteria at a specified time |
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Project Management |
It includes developing a project plan, which involves defining and confirming the project goals and objectives, |
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Scope, time, budget |
3 primary constraints in project management |
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Gantt Chart |
project management tool illustrates work completed over a period of time in relation to the time planned for the work |
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Project Management |
the planning, organizing, and managing the effort to accomplish a successful project. |
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Project |
one-time, temporary activity that produces a specific output and or outcome, |
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Business Operations |
repetitive, on-goingpermanent, or semi- permanent functional activities to produce products or services |
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Project Team members |
the individuals who actively work on one or more phases of the project. |
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Risk level, area of impact, type of risk |
Three risk identification |
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Soft skills |
Also called interpersonal skills |
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Hard skills |
Also called technical skills |
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1. Build and manage a comprehensive project 2. Determine logistics and task man 3. Monitor progress of a project |
Reason for using Gantt Chart |
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1. Helps to plan work around deadline and properly allocate resources 2. Maintain a bird’s eye-view of projects (depicts the relationship between the start and end dates of tasks, milestones, and dependent tasks) |
Benefit of using gantt chart |
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1950 |
Year in which project management methodology began to take form with the advent of critical path method (CPM), |
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to produce a complete project which complies with the client's objectives. to shape or reform the client's brief to feasibly address the client's objectives |
Project management objective: |
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1. Develop a project plan 2. Manage deliverables according to the plan 3. Recruit project staff 4. Lead and manage the project team 5. Determine the methodology used on the project 6. Establish a project schedule and determine each phase 7. Assign tasks to project team members 8. Provide regular updates to upper management |
Project Manager’s duties: |
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in-house staff or external consultant |
Project Team Members may be __________ & _______ |
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Risk identification & planning |
Usually done during the planning phase and Worst case scenario |
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Risk level |
How likely it is to happen & How many resources should be put toward avoiding a negative event |
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Area of Impact |
which parts of the project might be affected by the negative event |
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Rate as: a. High b. Medium c. low |
Risk level ratings |
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Resource Timing Scope Quality |
Area of Impact |
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Type of risk |
impact of severity of outcome |
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L-what you Learn Q-end product Quality P-project Processes |
Type of risk |
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SOFT SKILLS |
Skills an individual has in relation to their Emotional Intelligence Quotient, their 'EQ |
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1. leadership 2. communication 3. collaboration 4. time management 5. organization 6. problem solving and decision making 7. adaptability 8. critical thinking 9. negotiation 10. team building and interpersonal skills 11. conflict and crisis management 12. delegation 13. decision making |
Best soft skills for Project Manager: |
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HARD SKILLS |
referring to technicalities and hands-on experience, industry and role specific knowledge |
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1. Planning & Forecasting 2. Risk management 3. Budgeting 4. Tracking and monitoring 5. Project management method 6. Meeting facilitation 7. Subject matter expertise 8. Quality management 9. Writing and reporting 10. Research |
Best hard skills for Project Manager: |
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Project Charter Preparation |
blueprint for effective project management. issued by management |
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Planning |
setting the direction for something, some system, and then working to ensure the system follows that direction. |
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1. What are we going to make? 2. What does it take to make it? 3. What do we have? 4. What do we need? |
A good planning system must answer four questions: |
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Priority |
Relates to what products are needed, how many are needed and when they are needed |
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Capacity |
The capability of manufacturing to produce goods and services. |
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Capacity |
Eventually, this depends on the resources of the company— the machinery, labor, and financial resources, and the availability of material from suppliers |
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1. Strategic Business Plan 2. Production Plan 3. Master Production Schedule 4. Material Requirements Plan 5. Purchasing and Production Activity Control |
MAJOR LEVELS OF PLANNING |
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project management system |
a model for overseeing the execution of a project. |
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Inputs Processes Outputs Outcomes |
SYSTEMS HAVE: |
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Inputs |
include resources such as raw materials, money, technologies and people |
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Processes |
where the inputs aligned, moved along and carefully coordinated, ultimately to achieve the goals set for the system. |
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Outputs |
tangible results produced by processes in the system, such as products or services for consumers. |
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Outcomes |
benefits for consumers, e.g., jobs for workers, enhanced quality of life for customers, etc. |
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Goals Strategies or Activities Objectives Tasks Resources |
Planning typically includes use of the following basic terms: |
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Goals |
specific accomplishments that must be accomplished in total, or in some combination, in order to achieve some larger, overall result preferred from the system. |
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Strategies or activities |
methods or processes required in total, or in some combination, to achieve the goals. |
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Objectives |
specific accomplishments that must be accomplished in total, or in some combination, to achieve the goals in the plan. |
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Tasks |
in small organizations, people are assigned various tasks required to implement the plan. o If the scope of the plan is very small, tasks and activities are often essentially the same |
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RESOURCES |
include the people, materials, technologies, money, etc., required to implement the strategies or processes. |
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project plan |
**The key to a successful project is planning. Creating a _____________ is the first thing you should do when undertaking any project. |
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1. Establish Goals 2 Outline Deliverables 3 Create Project Schedule and Budget 4. Establish Supporting Plans and Work Breakdown Structure |
Basic Steps in Project Planning |
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Time and cost estimate too optimistic Customer review and feedback cycle too slow Unexpected budget cuts Unclear roles and responsibilities No stakeholder input obtained Not clearly understanding stakeholder needs Stakeholders changing requirements after the project has started Stakeholders adding new requirements after the project has started Poor communication resulting in misunderstandings, quality problems and rework Lack of resource commitment |
some examples of common project risks: |
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Stakeholder |
anybody directly, or indirectly impacted by the project |
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Deliverables |
refer to the verifiable and quantifiable products or results required to finish a project or complete one of its stages |
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Deliverables |
Otherwise known as end-items |
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Document Product Result Equipment Software approval |
Project deliverable can be: |
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project’s cost (budget) |
shows how much money is allocated to complete the project. |
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work breakdown structure (WBS) |
deconstructs the milestones and major deliverables in a project into smaller chunks so one person can be assigned responsibility for each facet. |
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HUMAN RESOURCE PLAN |
Sometimes known as the staffing plan |
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HUMAN RESOURCE PLAN |
shows how the project will be staffed |
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COMMUNICATION PLAN |
outlines how a project will be communicated to various audiences. a document showing who is to be kept informed about the project and how they will receive the information |
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RISK MANAGEMENT PLAN |
important part of project management. Although often overlooked, it is important to identify as many risks to your project as possible and be prepared if something bad happens. |
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Work breakdown structure (WBS) |
A tool that project manager uses to ensure accountability on the project because it tells the sponsor, project team members, and stakeholders |
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Human Resource Plan Communication Plan Risk Management Plan |
Three plans under the step 4 of project planning |
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Project management process |
not just about talking to clients, scheduling meetings, assigning tasks, and reminding team members of deadlines. |
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1. Project Initiationor Conceptualization Stage 2. Project Planning Stage 3. Project Execution or Implementation Stage 4. Project Closure or Termination Stage |
PHASES OF PROJECT LIFE CYCLE |
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Ease communication between project teams and stakeholders Ensure goals are achievable with the available resources Help mitigate risk and keep projects on track |
BENEFITS OF USING PROJECT MANAGEMENT LIFE CYCLE: |
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project life cycle |
a 4-step framework or phase designed to help project managers guide their projects successfully from start to finish. |
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to carry out the project for the purpose of meeting the desired objectives and deliverables on time. |
The project manager and project team have one shared goal: |
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Phase 1: Project Initiation or Conceptualization Stage |
understand the goals, priorities, deadlines, and risks of the project |
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Phase 2: Project Planning Stage |
outline the tasks and timeline required to execute on the project |
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Phase 3: Project Execution or Implementation stage |
turn your plan into action and monitor project performance |
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Phase 4: Project Closure or Termination Stage |
analyze results, summarize key learnings, and plan next steps |
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Project management |
The process of leading the work of a team to achieve all project goals within the given constraints |
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Gantt Chart |
Often referred to as roadmap tools |
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Project Manager |
Its job is to ensure that the project proceeds within the specified time frame and under the established budget, while achieving its objectives |